The Walt Disney Company Executive Secretary in Glendale, California
Provide support for the Director-Product Design based in Glendale, as well as their team members. Demonstrate the ability to blend a positive attitude, flexibility, discretion and command while managing multiple priorities including calendar management, strong phone skills, planning and organizing the executive’s day, planning travel, preparing written communication, expense reports, meeting setup and notes, and telephone coverage.
Coordinate multiple meetings and calendars, make appropriate decisions and take a proactive approach to ensuring the office is organized and efficient. Proactively manage recurring meetings, calendar conflicts, cross-office logistical needs, cancellations and keep the executive on schedule. Monitor and keep track of your executive’s specific needs with regards to desk time, must-attend meetings, preferred communication channel, lunch pickup on meeting heavy days etc. Perform as a proactive member of the team while supporting the executive and contributing ideas for continuous improvement and providing back-up support to the other Administrative Assistants as appropriate. Ensure coverage for your executive when you are not in the office.
Assist with supporting Design team members with a focus on onboarding new team members and off boarding team members, as well as providing support for day-to-day needs of the teams. Assist with scheduling rooms and setting up workshops, including catering, supplies, and other requests from team members like travel authorizations, expense report questions etc. Provide support for interviews, including coordinating availability across schedules for the interview panel, scheduling rooms for the in-person, and receiving interview candidates. Executive or other administrative duties as assigned.
Seeking a candidate with exceptional delivery of assertive professionalism, a self-starter able to anticipate needs and handle confidential information, offer creativity to initiate enhancements and maximize work products, drive work products and showcase action-oriented follow-through, master technology and a variety of computer programs, be flexible with work schedule and meet impromptu demands.
Basic Qualifications :
Minimum five (5) years administrative experience in a corporate environment with proven success interacting, partnering and networking with all levels of management, including supporting an executive (directors and vice presidents) for a minimum of 1 year in a fast-paced dynamic environment.
Excellent written, verbal and interpersonal communication skills to assure professional interaction with senior executives, internal partners, and external contacts. Strong command of English grammar skills with an ability to prepare correspondence from notes, meetings and author documents and reports.
Demonstrated strong organization skills with attention to detail
Ability to appropriately respond to and resolve issues with little direction
Ability to work effectively in a team environment
Ability to manage time wisely and prioritize effectively
Ability to use a mobile device to support the executive
Anticipate needs, take initiative, proactively problem-solve using sound judgement and handle confidential and sensitive information
Enthusiastic attitude and strong work ethic
Strong computer/technology skills, including not limited to Microsoft Word, Excel, Outlook, PowerPoint, SAP and Concur
Strong organizational and follow-through skills, orderly and detail-oriented with ability to handle multiple work streams simultaneously, prioritize work and accurately and efficiently archive documents and work products.
Preferred Qualifications :
- Minimum 5 years of secretarial experience, with 1 years of experience supporting Director level or above
Required Education :
- High School Diploma
Preferred Education :
- Bachelor’s Degree
Additional Information :
Job ID: 558179BR
Job Posting Company: Disney Parks & Resorts