The Walt Disney Company Physical Production Asset Coordinator in Burbank, California

It’s the magic of immersing yourself in a motion picture masterpiece, or a new track from your favorite band, or the spectacle of a live Broadway show. It’s hard to define and even harder to create, but that’s what we do at The Walt Disney Studios. Ours is a culture of innovation, collaboration and creativity. We raise the bar, then step over it, blazing trails through the production and distribution of world class entertainment around the globe. If you want to help tell compelling, enduring stories through movies, music or stage plays, then we want to hear from you.

Walt Disney Studios Motion Picture Production is seeking a motivated, highly organized, and detail-oriented individual to assist in upholding the WDSMPP physical asset management policies and procedures as well as supporting the efficient operation of the WDSMPP Physical Asset Management department. Reporting to the Director, Physical Production Asset Management, the Coordinator will perform key administrative duties, coordinate asset shipping, help to manage asset tracking and cataloging, and assist with logistics for shipping and receiving of Physical assets from productions.

Responsibilities :

  • Track outgoing loans, transfers, sales, donations and prepare all department related contracts and documents; ensuring that all props and costume loans, transfers, sales and donations are managed according to PPAM policies and procedures.

  • Assist with the intake, storage and organization of feature film assets with regular trips to offsite Asset Storage Warehouse(s), following proper storage procedures.

  • Fulfills research queries and material requests for internal departments, as required.

  • Coordinate freight logistics for local and international productions specific to asset recovery

  • Assist with audit of asset tracking and disposition on accounting ledger during all phases of production; pre-production through post production.

  • Test and aid with implementation of new Asset Management tracking software/database

  • Assist with Green Steward Program on all productions. Includes coordinating meetings with Stewards as well as keeping all “green” related documents up to date to coincide with Disney Green standards and initiatives.

  • Creates expense reports on behalf of department, as needed.

  • Facilitate the purchasing of departmental and archival supplies, as needed.

  • Assist with booking travel and managing itinerary schedules for department members, as required.

  • Prepare transmittal forms for tracking product placement inventory.

Basic Qualifications :

  • Minimum 1-2 years’ experience coordinating the use of live action physical production assets

  • High level of integrity in handling proprietary and confidential information; promotes confidence with other employees in handling sensitive data

  • Excellent oral and written communication skills

  • Ability to lift and carry up to 30 pounds to help with warehouse organization and movement of boxes

  • Ability to work calmly, professionally, and collaboratively, under pressure, and with a variety of personalities, including the Disney teams, production companies and vendors

  • Ability to prioritize multiple, changing projects in a dynamic, sometimes high-pressure environment.

  • Self-starter, with a proactive can-do, solution-oriented mindset

  • Ability to provide own reliable transportation which may include transporting small items between the Studio and warehouse

  • Ability to travel domestically and internationally as needed

  • Ability to work nights, weekends and holidays as necessary

  • Strong Experience and knowledge of Excel and Word necessary

Preferred Education :

  • Bachelors’ degree preferred

Job ID: 547344BR

Location: Burbank,California

Job Posting Company: Studio Entertainment